People and Culture Coordinator [United States]

 

Job Posting:

Purpose of the Position:

The People & Culture Coordinator is a valuable administrative resource that helps keep the People & Culture Team operating effectively for the organization. The ideal candidate craves role variety, can manage multiple priorities simultaneously, is a contributor to a high-functioning, caring work culture, and understands the need for high professionalism and discretion across human resources.

UMA is a nonprofit healthcare educational institution with a national presence. Headquartered in Tampa, Florida and founded in 1994, UMA offers content-rich, interactive online programs as well as hands-on training at our Clearwater, Florida campus.

• Anticipated starting salary of $75,000; pay rate negotiable based on experience and qualifications
• Medical (including prescription), Dental, Vision (UMA subsidized)
• FSA/HSA (Depending on Medical Plan chosen)
• $50,000 Life Insurance (UMA paid)
• Additional Voluntary Life Insurance (Team Member paid)
• Employee Assistance Program – EAP (UMA paid)
• Long Term Disability (UMA paid)
• Short Term Disability (Team Member paid)
• Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
• Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
• 401k (eligible upon completion of 90 days of employment and must be at least 21 years of age)
• Pet Insurance
• Identity Theft Protection

Key Responsibilities:

Functional:

• Provide coordination of cross-departmental People & Culture (P&C) activities and administrative relief to People & Culture leaders on special projects
• Manage variety of HR inboxes, and route employee inquiries to correct point person or resource
• Help plan and execute in-person and virtual events such as team meetings, workshops, webinars, employee-recognition, wellness, volunteering, training, and engagement events
• Prepare presentations, meeting materials, calendar invites, surveys, meeting notes, correspondence, and other forms of interdepartmental and external communication
• Maintain HUB (intranet) pages with up-to-date event and initiative information
• Support the tracking, workflow and storage of various manual employee processes
• Function as liaison between People & Culture and external HR vendors — includes coordinating demos and evaluations; managing schedules and invites; and resolving availability conflicts
• Assist with coordination of travel and accommodations for events, training, and conferences
• Help with budget and expense management, including tracking and reconciling expenses
• Support effective communication across People & Culture’s employee-impacting shared services
• Maintain confidentiality and protect against the unauthorized disclosure of information
• Provide additional cross-departmental support in the following ways:
  • Total Rewards & Wellness
    • Coordinate and manage registration of Mental Health First Aid trainings
    • Help manage vendor partnerships
    • Monitor key data sources and dashboards
    • Provide project management support for annual Care Collective Conference
  • People Operations & Talent Acquisition
    • Support administrative needs of New Employee Orientation, including attendee invitations and tracking
    • Help resolve new-hire issues during pre-boarding and onboarding
    • Manage job description catalog
    • Assist with org chart and template creation
    • Support audits of people and processes
    • Upload forms and documents into human resources information system (UKG)
    • Coordinate digital greeting cards and acknowledgements for executive and team birthdays, anniversaries, and other occasions
    • Create new job codes
    • Maintain familiarity with hiring processes and best practices of the TA team
  • Learning & Development
    • Assist in the development of training materials and resources
    • Assist with multiple L&D event aspects: create participant lists, disseminate credentials, monitor participation and completion rates, and coordinate with departmental point of contact
    • Assist in the evaluation of learning and development programs and initiatives to identify areas for improvement through survey, interviews, and focus groups
    • Maintain a library of training materials and resources, and ensure that all materials are up-to-date and readily available
    • Respond to inquiries from employees regarding learning and development opportunities and resources

Support Institutional Initiatives:

• Keeps current with institutional goals, objectives, and progress.
• Engages in institutional sponsored activities and initiatives as appropriate.
• Leads with courage in support of change initiatives that impact organization.
• Assists in coordinating efforts between departments within UMA.

Compliance:

• Demonstrates knowledge of, and carefully follows all applicable federal and state compliance requirements and regulations including those prescribed by the Department of Education, accrediting agencies, CIE, and internal UMA policies and procedures.
• Effectively communicates compliance requirements to students and other staff as appropriate and quickly escalates any compliance concerns to the Compliance department.

Work Experience, Skills & Abilities:

Minimum Requirements:

• High School degree or equivalent
• 5+ years’ experience in a corporate administrative role, preferably in an HR capacity
• Rock-solid capabilities in Microsoft Office — specifically, PowerPoint, Outlook, Word and Excel
• Naturally tech-savvy and consummate learner; ability to self-teach on new software
• Excellent verbal and written communication skills
• Polished interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Comfortable with being at the forefront of organizational change; a consummate cheerleader of continual improvements and “progress over perfection”
• Adept at shifting priorities to accommodate changing needs from multiple leaders
• Highly organized with strong attention to detail, excellent time management and the ability to effectively prioritize
• Promote and maintain an ethical, positive, and safe working environment and culture
• Curious, proactive and an amazing team player
• High Emotional Quotient (EQ) in all settings
• Fearlessness and decorum to do what’s right in all settings
• Strong work ethic, positivity and get-it-done attitude
• Able to professionally communicate fluently in verbal and written English
• Able to support a diverse and inclusive work environment

Preferred Requirements:

• Associate degree or higher

OUR VALUES

Our institutional values are shaped and validated by our team members. They describe how we strive to operate and are the standards of behavior we look to embody.

ACT WITH INTEGRITY

We operate honestly and ethically in an industry-compliant fashion. We are fair and trustworthy in our interactions with all we serve. Our team members, at all levels, lead by example and strive to do the right thing for our students and for each other. We are disciplined professionals who strive to be straightforward and dependable.

CHAMPION STUDENT OUTCOMES

We live by a strong commitment to our students and are passionate about preparing them for meaningful careers. We are deeply dedicated to ensuring students’ educational and career success. We excel at building our students’ confidence and empowering them to reach their full potential.

COMMIT TO TEAM MEMBER SUCCESS

We are committed to our team members’ success and to each other’s success. We strive to create an environment that attracts and retains the best talent while offering continuous learning, professional development and career growth opportunities. We recognize and reward our team members for their contributions to the organization and to our students.

PURSUE RESULTS WITH PURPOSE

We pursue results with a sense of urgency and purpose. We take responsibility for achieving ambitious, measurable results and hold each other accountable. We think strategically and critically, greet new ideas and challenges openly, and look for innovative solutions to challenges.

HAVE FUN. BUILD ENERGY

Enjoying what we do is central to achieving our goals. Building energy, having fun, being optimistic and creating a positive working environment are all critical to our success and that of our students. We strive to be inspired and to inspire others. We consistently show appreciation and celebrate our successes, both large and small.

WORK AS ONE

We believe that diverse, inclusive teams produce breakthrough results. We strive to build and maintain positive relationships with colleagues from all types of backgrounds by showing respect and humility when interacting with each other and resolving conflicts in a constructive manner. By working together, we win together - as one - ensuring that the goals of the company are the focal point of our efforts.

Acknowledgement

This job description is intended to be an accurate reflection of the current position. It may not include every job responsibility. Job duties may fluctuate based on needs of the business. UMA reserves the right to revise the job or require that additional or different tasks be performed.

I have read and understand all the responsibilities and accountabilities in my job description. This job description is a tool used by me and management to help assess, evaluate and provide guidelines and expectations for the position named herein. I understand that it is not a contract and it does not constitute any guarantee of future employment.

UMA will NEVER ask you to send money or ask you to provide bank account information in order for you to get reimbursed for tools to work. If you have been contacted by someone claiming to be from UMA about a job posting, you can always verify the position at https://careers-ultimatemedical.icims.com/

 

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